Cromarty cinema terms and conditions of hire

1. Only ‘Friends of the Cromarty and Resolis Film Society’ or constituted organisations/businesses may hire the cinema.
2. A booking cannot be guaranteed until the CRFS has confirmed availability (of venue, projectionist, and any additional cleaning).
3. As part of the Hire agreement of the cinema, the Society will provide a projectionist who will be Hirer’s contact for the hire.
4. The Hirer will take responsibility for handling all health and safety issues for the duration of the hire.
5. The Hirer will be responsible for providing screening content – only legal DVDs/Blu-ray/streaming/games are permitted.
6. The Hirer must ensure that the screening is not publicly advertised or promoted anywhere, including on any social media platform, unless they previously arrange to pay a screening license fee to the film distributors (NB ownership of a DVD/Blu-ray or other media does not give the owner automatic public screening rights). In addition, the Hirer is not permitted to sell tickets and/or advertise an admission charge.
7. The maximum number of people, in any part of the building, is currently 35, excluding projectionist.
8. The minimum hire for any event is three hours which includes time for the volunteer to set up before, and clean after, the event.
9. Individuals will be charged £25 per hour (including VAT).
10. Organisations will be charged £50 per hour (including VAT).
11. Payment is due in advance of the hire. Following the event, if necessary, the Hirer will be billed for any additional time, damage to facilities, and excessive cleaning required.
12. Hot food is not allowed to be brought in or consumed on the premises and all drinks must be in non-breakable glasses.
13. All rubbish must be removed from the premises by the Hirer.
14. The Hirer shall be responsible for any damage to the premises or the fittings and fixtures and shall be required to make good that damage.
15. The Trustees of the Cromarty and Resolis Film Society shall not, under any circumstances, be responsible for any damage, injury to, or loss of goods or property.
16. The Hirer shall be bound and relieve the Trustees of the Cromarty and Resolis Film Society of any claims made by any person for damage or injury caused during or in connection with the occupation of the premises.
17. The entire building is non-smoking.
18. All doors in the building are Fire doors and must be kept closed.
19. Candles are not permitted in any part of the building, nor indoor fireworks or sparklers.
20. The Hirer is required to be aware of all fire exits, fire equipment, and emergency contact numbers in advance of screening event.
21. All electrical items more than a year old must have been PAT tested. Items include laptops, iPads, notebooks, PA equipment.

REVISED ON 27 OCTOBER 2026